Southwestern Ohio Volunteer Opportunities

RESPONSIBILITIES AND DUITIES:

• Distribute ad-hoc emails to the membership list (voting surveys, chapter initiatives, etc.).
• Create artwork/graphic for each specific event, spotlight, holiday, or initiative.
• Weekly Event Registration updates to the Planning Committee and Officers.
• Submit website update request forms for the HFMA (Chapter specific) website.
• Collect headshots and testimonials for Certification and/or Volunteer Spotlights.
• Post Certification and/or Volunteer Spotlights on LinkedIn.
• Posting Event Campaign (including Speaker Spotlights) on LinkedIn.
• Post Holidays, Birthdays, or ad-hoc requests on LinkedIn.
• Reply to comments on posts to increase engagement.
• Post Regional and multi-Chapter events on LinkedIn.

RESPONSIBILITIES AND DUTIES:

• Development of eligibility requirements & application process for a student scholarship program.
• Creation of marketing materials for chapter membership fee scholarships.
• Coordinate with treasurer for tracking of student scholarship funds spent and remaining.
• Day of Events: Speaker Introductions at in-person conferences as needed.
• Coordination of a fundraiser(s) to support student scholarship program.
• Network with other Early Careerists in chapters throughout the region & chapter to build connections and brainstorm new ideas for chapter engagement.
• Establish contacts with local programs and complete outreach to inform them of benefits of HFMA and recruit other volunteers & student members.
• Organize networking event(s) for early careerists.
• Pair early careerist mentees with chapter leadership mentors.
• Coordinate with the member engagement committee to create an internship bank that identifies hospital contacts for internship opportunities.
• Identify partnership opportunities for membership growth (i.e. ACHE).
• Coordinate & participate in monthly early careerist committee meetings.

RESPONSIBILITIES AND DUTIES:

• Pull new members list monthly and send welcome emails to get them oriented with the chapter, including ways to communicate and get involved.
• Send emails to those whose membership expired.
• Send emails to existing members to inform them of volunteer opportunities.
• Send annual chapter survey to enterprise members.
• Coordinate annual provider education roadshow, certification bootcamps, etc. for interested enterprise provider groups.
• Maintain enterprise provider roster and accuracy.
• Increase certifications via friendly enterprise provider competitions/contests.
• Coordinate with the communications committee for enterprise newsletters.
• Celebrate new certification achievements.

RESPONSIBILITIES AND DUTIES:

• Venue selection (research, outreach, contract execution).
• Cvent creation & website updates.
• Coordinate AV & tech for events.
• Name tag printing.
• Tabletop needs for activities: pens, paper, sticky notes, QR codes, etc.
• Research and identify community benefits to sponsor for each event.
• Gift basket setup for WIL event.
• Assembly of attendee gifts.
• Ordering of gifts.
• Coordinate with marketing contact, programming, and sponsorship for creation of day of slide show.
• Food & drink selection.
• Networking event planning (drinks, appetizers, tickets, etc.).
• Sending of what to know emails.
• Create/coordinate break music.
• Setup tables for activities.
• Breakdown the day of event.
• Play slide show during breaks.
• Make relevant announcements for charity organization and gift baskets.
• Attendee gift distribution.
• Coordinate volunteers for registration desk check in.
• Print registration check in list.
• Assist with day of AV needs.
• Provide post event survey feedback to chairs and officers.

RESPONSIBILITIES AND DUTIES:

• Coordinate with planning for event theme.
• Volunteer to assist with planning a speaker line-up.
• Assist with contacting speakers and working with them during the planning of the event.
• Obtain bios, presentations and headshots for event.
• Help prepare questions for panel discussions.
• Write Speaker Spotlights for our social media posts (About 5 Volunteers).
• Coordinate with speakers to ensure that their presentations are loaded on the laptop.
• Introduce speakers – Mostly done by sponsors, but sometimes we have exceptions.
• Prepare “Thank you” notes and gift cards, if applicable, for our speakers.
• Assist planning with setting up table seating for attendees (books, center pieces, swag, etc.).
• Identify volunteers to work registration table (3).
• Door greeter – to direct people to speaking room, restrooms, coat rack, etc. (1 Volunteer).
• Coordinate with communications chair to post speaker presentations on the website.

RESPONSIBILITIES AND DUTIES:

• Complete annual sponsorship campaign and track outstanding payments.
• Follow up/phone calls to those previous Sponsors who don’t respond within (x) days of Sponsorship opening/prospectus being communicated.
• Identify sponsors who are interested in speaking/presenting at events, along with topics and hand off to programming team.
• Obtain photo of business partner/executive contact along with a brief summary of what each company/vendor offers.
• Collect sponsor logos for SWO chapter website & handoff to the communications committee.
• Track benefits available vs. benefits used.
• Create annual signage with sponsor logos.
• Create Discount Codes for Corporate Sponsors using Template and share w/ the communications committee.
• Email qualifying sponsors pre & post attendee list.
• Communicate event discount codes to sponsors prior to each event.
• Coordinate with the planning committee for event specific sponsorships.
• Communicate details of sponsorship registrations with HQ for Cvent build and link creation.
• Coordinate speaker introductions with qualifying sponsors.
• Create sponsor event specific signage as needed.
• Coordinate with the planning committee to ensure sponsor logos are included in digital signage.